Privacy Policy
West End Executives’ Association (“WEEA,” “we,” “our,” or “us”) respects your privacy and is committed to handling information collected through this website responsibly and transparently.
This Privacy Policy explains what information may be collected when you use the WEEA website, how that information may be used, and the choices available to you.
Effective Date: September 4, 2026
Information We Collect
The information WEEA collects depends on how you use the website.
Information You Provide
When you contact WEEA, express interest in membership, submit new member information, or request an update to an existing member profile, you may provide information such as:
Name
Business or organization name
Email address
Telephone number
Business address
Website address
Business category
Business description
Services offered
Social media or online profile links
Other information you choose to include in a form or message
Current WEEA members may also provide information used to maintain their public Member Directory profile.
Information Collected Automatically
When you visit the website, certain technical information may be collected automatically by the website platform or related technologies. This may include information such as your browser type, device type, general location, pages visited, referring website, and website interaction data.
This information may be used to understand how visitors use the website, maintain website functionality, improve performance, and support security.
How We Use Your Information
WEEA may use information collected through the website to:
Respond to questions and general inquiries
Communicate with individuals interested in WEEA membership
Review membership interest or new member submissions
Process requested updates to existing member information
Maintain and improve the WEEA Member Directory
Communicate with WEEA members regarding website-related matters
Operate, maintain, and improve the website
Understand general website usage and performance
Protect the website and its users from misuse or security concerns
Comply with applicable legal or administrative obligations
Information submitted through the website is used for legitimate WEEA organizational and administrative purposes.
WEEA Member Directory
WEEA maintains a public Member Directory to help visitors, members, and prospective members learn about businesses represented within the Association.
Information displayed publicly may include:
Business name
Member representative name
Supporting member name, when applicable
Business category
Business logo
Business description
Services offered
Business telephone number
Business email address
Website
Social media and business profile links
WEEA membership history or tenure
Board position, when applicable
Member information may be submitted or updated by the member and reviewed by WEEA before changes are published to the public directory.
Members who believe their public profile contains incorrect, outdated, or incomplete information may submit an update request through the Members Area of the website.
How We Share Information
WEEA does not sell personal information collected through this website.
Information may be shared when reasonably necessary with service providers that support the operation, hosting, maintenance, security, communications, or functionality of the website.
Information may also be disclosed when required by law, legal process, or a valid governmental request, or when reasonably necessary to protect WEEA, its members, website visitors, or others.
Information intentionally submitted for inclusion in the public Member Directory may be publicly visible as described in this Privacy Policy.
Website Platform and Third-Party Services
The WEEA website is built and hosted using third-party website technology and may rely on third-party services to provide hosting, forms, website functionality, analytics, security, communications, or other features.
These providers may process limited information as necessary to provide their services and may operate under their own privacy policies and terms.
WEEA is not responsible for the privacy practices of websites or services operated independently by third parties.
Cookies and Similar Technologies
The website may use cookies and similar technologies that support essential website functionality, security, performance, preferences, or measurement of website activity.
Some cookies may be placed by the website platform or third-party services used to operate the website.
Depending on your browser or device settings, you may be able to block, limit, or delete cookies. Disabling certain cookies may affect how some website features function.
Links to Other Websites
The WEEA website contains links to member websites, social media profiles, business listings, and other third-party websites.
When you leave the WEEA website, the privacy practices and content of the destination website are governed by that third party. WEEA does not control and is not responsible for the privacy practices, security, or content of external websites.
How Long We Keep Information
WEEA may retain information for as long as reasonably necessary to fulfill the purpose for which it was collected, maintain organizational records, manage membership-related requests, resolve disputes, comply with legal obligations, or support the ongoing operation of the Association.
Retention periods may vary depending on the type of information and the reason it was collected.
Information Security
WEEA takes reasonable administrative and technical measures intended to protect information submitted through the website from unauthorized access, misuse, alteration, or disclosure.
However, no website, electronic transmission, or data-storage system can be guaranteed to be completely secure. Visitors should use appropriate care when submitting information online.
Your Privacy Choices
You may contact WEEA if you have questions about information you submitted through the website or if you would like to request that information be corrected or reviewed.
WEEA members who need to update information displayed on their Member Profile should use the Existing Member Update process available through the Members Area.
Certain information may need to be retained when required for legitimate organizational, administrative, recordkeeping, or legal purposes.
Children’s Privacy
The WEEA website is intended for businesses, professionals, members, prospective members, and other individuals interested in the Association. It is not designed or intended for use by children.
WEEA does not knowingly seek to collect personal information from children through this website.
Changes to This Privacy Policy
WEEA may update this Privacy Policy from time to time to reflect changes to the website, organizational practices, technology, or applicable requirements.
When this policy is updated, the revised version will be posted on this page and the effective date will be updated accordingly.
Questions About This Privacy Policy?
If you have questions about this Privacy Policy, information submitted through the website, or WEEA’s website privacy practices, please contact the West End Executives’ Association.